Have you ever called someone, heard the beep, and suddenly froze? Don’t worry—it happens to everyone! Voicemails are short messages, but they can feel tricky to get right.
In this guide, we’ll explain what to say in a voicemail, how to keep it simple, and give examples you can use today.
1. Start with Your Name and the Reason for Calling
Always begin with who you are—especially if the person may not recognize your number.
✅ Example:
“Hi, this is Jamie Smith. I’m calling about our meeting on Thursday.”
✅ Tip:
Speak slowly and clearly so they can write things down if needed.
2. Give Key Info Without Talking Too Long
Voicemails should be short—about 20–30 seconds is perfect.
✅ Say:
- “I just wanted to confirm our appointment at 2 p.m.”
- “I had a quick question about the form you sent.”
❌ Don’t Say:
- “Call me back when you can…” (without saying why)
Why it matters:
People are busy—clear, quick messages are more likely to get answered fast.
3. Leave Your Phone Number (Even If They Have It)
Say your number clearly—and say it twice if the message is important.
✅ Example:
“You can call me back at 555-123-4567… again, that’s 555-123-4567.”
Pro Tip:
Break it into chunks so it’s easier to understand.
4. Say Goodbye Politely
End your voicemail with a kind and friendly tone.
✅ Try:
- “Thanks! Talk to you soon.”
- “Looking forward to hearing from you.”
A polite goodbye leaves a good impression—just like in real life!
5. Example Voicemails for Different Situations
🧑⚕️ Doctor’s Office:
“Hi, this is Emma Lee. I’m calling to ask about rescheduling my appointment. Please call me back at 555-789-1234. Thank you!”
👔 Job Interview:
“Hello, this is David Chen. I’m calling to confirm my interview time for Friday. You can reach me at 555-234-5678. Thanks!”
😊 Friend or Family:
“Hey, it’s Sarah! Just checking in to say hi. Call me when you’re free—555-111-2222. Miss you!”
Final Thoughts: What to Say in a Voicemail
Now you know what to say in a voicemail—keep it short, clear, and kind. Say your name, your reason for calling, your number, and a friendly goodbye. With a little practice, you’ll leave voicemails with confidence every time! 📞