Sending a resume can feel nerve-wracking—especially when you’re not sure what to say in the email. If you’re wondering what to say when emailing a resume, you’re not alone. Whether you’re applying for a job or networking with a potential employer, your email message matters. It’s your first impression! In this article, you’ll find simple tips, clear examples, and ready-to-use email templates to help you send your resume with confidence.
Start With a Clear Subject Line 📨
Before they even read your email, the subject line helps them know what it’s about.
Examples:
- “Application for Marketing Assistant – John Doe”
- “Resume: Administrative Coordinator – Jane Smith”
- “Interested in Graphic Design Role – Resume Attached”
✅ Keep it professional and to the point.
Greet the Right Way
Start with a polite greeting. If you know the person’s name, use it. If not, keep it general but respectful.
Examples:
- “Dear Hiring Manager,”
- “Hello [First Name],”
- “To Whom It May Concern,”
✅ Avoid using casual greetings like “Hey” or “Hiya.”
Write a Short, Polite Message
This is the body of your email. Keep it brief—say who you are, why you’re emailing, and what job you’re applying for.
Example:
Dear Hiring Manager,
I hope you’re well. My name is Emma Brown, and I’m writing to express interest in the Customer Support Specialist position at XYZ Company. I’ve attached my resume for your review. I believe my experience in customer service and communication would be a great fit for your team.
Thank you for your time and consideration. I look forward to hearing from you.
Best regards,
Emma Brown
✅ Keep it polite, short, and relevant.
Attach Your Resume the Right Way
Name your file clearly and professionally—this helps the reader know who it’s from.
Example file name:
EmmaBrown_Resume.pdf
✅ Always use PDF format unless the job post says otherwise.
Follow Up Politely (Optional)
If you don’t hear back after a week or two, you can send a polite follow-up.
Example:
Hi [Name],
I wanted to follow up on my application for the [Job Title] role I submitted last week. I’m very interested in this opportunity and would love the chance to talk further.
Best regards,
Emma Brown
✅ Keep it brief and respectful—don’t demand a reply.
Final Thoughts
So, what to say when emailing a resume? Keep it professional, short, and friendly. Use a clear subject line, greet the reader, and say why you’re reaching out. Attach your resume properly, and always say thank you. Your email doesn’t need to be long—it just needs to show you’re thoughtful and serious about the opportunity.